---
title: Capacity & Participant Management with GiggleTips
description: With GiggleTips, you can easily manage participant numbers and capacity for each experience – whether it's for e-bike rentals, guided activities, or limited spots for in-house guests.
---

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# Capacity & Participant Management with GiggleTips

## With GiggleTips, you can easily manage participant numbers and capacity for each experience – whether it's for e-bike rentals, guided activities, or limited spots for in-house guests.

Stay organized, optimize availability, and save time by avoiding manual coordination.

- [When participant management makes sense](https://support.giggle.tips/en/help-center/minimum-maximum-participants#participant-management)
- [Step-by-step: How to set it up](https://support.giggle.tips/en/help-center/minimum-maximum-participants#step-by-step)
- [Automations for minimum participants](https://support.giggle.tips/en/help-center/minimum-maximum-participants#automations)
- [Benefits & final tips](https://support.giggle.tips/en/help-center/minimum-maximum-participants#benefits)

### 1. 📌 When is participant management useful?

You may want to:

1. Set a **minimum number of participants** to make the experience worthwhile
2. Limit participation based on **available equipment or space** (e.g. bikes, snowshoes)
3. Distinguish between **different participant types** (e.g. rental bikes vs. own bikes)

![](https://support.giggle.tips/hs-fs/hubfs/Participants-jpg.jpeg?width=391&height=208&name=Participants-jpg.jpeg)

With GiggleTips, you can set all this up **quickly and flexibly**.

### 2. ⚙️ How it works – Step by Step

**To manage participant numbers:**

1. Open the relevant experience in the CMS.
2. Go to **Step 3: “Is this experience bookable?”**
3. Open the **“Tickets”** section.
4. Click on **“Optional Settings”**.
5. Enter the **minimum and/or maximum number of participants**.

**Your options:**

- Set a **total capacity** (e.g. max. 10 people)
- Or define **capacity per ticket type** (e.g. 5 rental bikes, 5 own bikes)

💡 **Tip:**  
Use “**per ticket**” if you’re offering **different categories** with their own limits.

### 3. 🔁 Automations for Minimum Participants

Under **Settings \> Advanced Settings**, you’ll find automation options to simplify your workflow:

- **Switch 1:** Guests initially receive an **info email only** if the minimum number of participants hasn't been reached yet. Once the minimum is reached, new bookings will automatically be confirmed.
- **Switch 2:** After the registration deadline, the experience will be:
  
    - **automatically canceled** if the minimum hasn’t been reached
    - or **automatically confirmed** if the minimum has been reached – only for guests who haven’t yet received a final confirmation (if Switch 1 is enabled)

These options can be **enabled or disabled independently**, depending on how you want to handle confirmations and communication.

### 4. ✅ Your Benefits

- **Automatic participant management** without manual lists
- **Clear overview** of capacity and available spots
- **Reliable planning** for equipment, guides, and staffing
- **Fewer questions from guests** thanks to automated emails and status updates

### 📍 Conclusion

With **participant management in GiggleTips**, your experiences are:

- **Professionally organized**
- **Efficiently booked**
- And **clearly communicated** –

All with **minimal effort** for you and your team.

❓ Need help with setup? Our support team is happy to assist you at any time!

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